Administrative Assistant
Job Description: The Administrative Assistant’s primary responsibility is to act as receptionist and greeter, while providing support and assistance to all agency staff, and maintaining facilities and equipment to ensure the best agency first impression possible to all clients, community partners, and guests. This is a full-time position, 37.5 hours per week.
Essential Duties and Responsibilities:
The following is not an exhaustive list of responsibilities. This list of essential duties and responsibilities is intended to provide a representative summary of the major duties and responsibilities performed. Incumbents may be required to perform other job- related tasks other than those specifically presented in this job description.
Receptionist and Greeter
Job Requirements:
Minimum Education: High School Diploma, Associates Degree preferred
Minimum Experience: 3 years preferred
Job Specific Knowledge, Skills, and Experience: Must have administrative assistant experience, excellent written and verbal communication skills, ability to multitask and prioritize ability to organize self and others, ability to work independently, strong computer skills, exhibit strong organizational and writing ability to facilitate the maintenance of accurate and complete records.
Interested applicants should email a cover letter and resume to Amie Snell at asnell@julievalentinecenter.org.
Job Description: The Administrative Assistant’s primary responsibility is to act as receptionist and greeter, while providing support and assistance to all agency staff, and maintaining facilities and equipment to ensure the best agency first impression possible to all clients, community partners, and guests. This is a full-time position, 37.5 hours per week.
Essential Duties and Responsibilities:
The following is not an exhaustive list of responsibilities. This list of essential duties and responsibilities is intended to provide a representative summary of the major duties and responsibilities performed. Incumbents may be required to perform other job- related tasks other than those specifically presented in this job description.
Receptionist and Greeter
- Remain in the lobby to greet and check- in all guests entering the building.
- Check in clients and connect them with the appropriate agency services and provider.
- Answer the phone and direct calls appropriately (including crisis calls).
- Maintain agency wide calendar on Outlook.
- Manage incoming/ outgoing mail.
- Maintain a record of staff meeting minutes.
- Monitor all office equipment including the telephone system, copier, fax machine and general building maintenance.
- Serve as the point of contact for service providers associated with the facility and agency equipment/technology.
- Manage inventory and ordering of agency office supplies.
- Manage travel arrangements for staff training.
- Directly assist the leadership team with scheduling, correspondence, filing and maintenance of personnel training files, and preparation of reports/ materials as requested.
- Assist with job postings on agency website and background checks of volunteers/staff.
- Assist with weekly deposits.
- Assist with data entry, reporting, and form creation in Client Database.
- Assist with the development of graphics for brochures, social media, and website.
- Assist with planning of agency events such as trainings, fundraising events, holiday assistance program, and staff/board meetings.
- Website maintenance and advancement.
- Maintain Victim Service Provider (VSP) credential by completed required hours of annual training.
- Participate in agency staff meetings, fundraisers and other activities as assigned
- Enhance professional growth and development through activities such as professional affiliations, conference, workshops, etc.
- Perform other duties as assigned and/ or requested.
Job Requirements:
Minimum Education: High School Diploma, Associates Degree preferred
Minimum Experience: 3 years preferred
Job Specific Knowledge, Skills, and Experience: Must have administrative assistant experience, excellent written and verbal communication skills, ability to multitask and prioritize ability to organize self and others, ability to work independently, strong computer skills, exhibit strong organizational and writing ability to facilitate the maintenance of accurate and complete records.
Interested applicants should email a cover letter and resume to Amie Snell at asnell@julievalentinecenter.org.
MUSCLE Group Facilitator- (Part-time/contract position)
Description: The MUSCLE Program facilitator is responsible for planning and implementing MUSCLE, a primary prevention program traditionally facilitated by men, for boys ranging from 8-15 years old. This program is taught in summer community center day camp programs, in both private and public schools during school hours, and after school programs.This position is part time. Hours vary based on scheduled programming. MUSCLE is a 6 session program. Facilitators must be able to commit to teaching all six sessions in a program. This is a contract position.
Program Description: MUSCLE (Men Understanding Strength Character Leadership and Empathy) is a Primary Prevention Education program developed, in part, by the Julie Valentine Center to work with young men to stop violence against women and children. MUSCLE will take place over the course of 6 weeks at one hour each week. The curriculum used for MUSCLE is entitled LIVERESPECT and comes from A CALL TO MEN. A CALL TO MEN is an organization that is nationally recognized for their involvement in engaging men to end violence against women and children. The lessons will cover the following topics:
Essential Duties and Responsibilities:
This list of essential duties and responsibilities is intended to provide a representative summary of the major duties and responsibilities performed. Incumbents may be required to perform other job- related tasks other than those specifically presented in this job description.
MUSCLE Programs
Education/Experience Requirements:
Minimum Education: Bachelor’s degree or working towards Bachelor’s degree in human services or related fields
Minimum Experience: 1 year preferred
Specific Knowledge, Skills, and Experience: Experience and training in working with children; experience in public speaking and/ or training; ability to remain calm in crisis situations; ability to work independently at organizing and planning programs in the community; must have reliable transportation.
Interested applicants should email a cover letter and resume to Amie Snell at asnell@julievalentinecenter.org.
Description: The MUSCLE Program facilitator is responsible for planning and implementing MUSCLE, a primary prevention program traditionally facilitated by men, for boys ranging from 8-15 years old. This program is taught in summer community center day camp programs, in both private and public schools during school hours, and after school programs.This position is part time. Hours vary based on scheduled programming. MUSCLE is a 6 session program. Facilitators must be able to commit to teaching all six sessions in a program. This is a contract position.
Program Description: MUSCLE (Men Understanding Strength Character Leadership and Empathy) is a Primary Prevention Education program developed, in part, by the Julie Valentine Center to work with young men to stop violence against women and children. MUSCLE will take place over the course of 6 weeks at one hour each week. The curriculum used for MUSCLE is entitled LIVERESPECT and comes from A CALL TO MEN. A CALL TO MEN is an organization that is nationally recognized for their involvement in engaging men to end violence against women and children. The lessons will cover the following topics:
- The Man Box,
- Society’s Gender Rules,
- The Media Connection,
- Understanding Objectification,
- Understanding Sexual Harassment,
- Interrupting the Cycle and Healthy Manhood,
- Healthy Relationships.
Essential Duties and Responsibilities:
This list of essential duties and responsibilities is intended to provide a representative summary of the major duties and responsibilities performed. Incumbents may be required to perform other job- related tasks other than those specifically presented in this job description.
MUSCLE Programs
- Provide educational programs that are evidence based and developmentally appropriate for boys primarily aged in the middle school grades including in-school programming as well as after school programming.
- Provide and facilitate evidence based programming for gender specific summer programming in community centers in the Greenville county area.
- Maintain documentation of program outcomes, reports, and statistics
- Network with community partners to maintain and develop collaborative partnerships as well as market the Education Program in the community to build connections and programming.
- Background checks are required with both SCDSS and SLED.
- Successfully complete mandatory 10 hour training course to learn curriculum and how to implement it.
- Perform other duties as assigned and/ or requested.
Education/Experience Requirements:
Minimum Education: Bachelor’s degree or working towards Bachelor’s degree in human services or related fields
Minimum Experience: 1 year preferred
Specific Knowledge, Skills, and Experience: Experience and training in working with children; experience in public speaking and/ or training; ability to remain calm in crisis situations; ability to work independently at organizing and planning programs in the community; must have reliable transportation.
Interested applicants should email a cover letter and resume to Amie Snell at asnell@julievalentinecenter.org.
